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How to write a letter of application or request?

Source: domena publiczna.

Link to the lesson

You will learn
  • you will explain different meanings of the word „application”application„application”

  • you will indicate what elements the request/application letter should contain

  • you will plan the layout of such letter

  • you will use the basic polite forms in your application

  • you will use argumentative techniques

  • you will create your own letter of application

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Exercise 1

Use the Słownik Języka Polskiego PWN and find different meanings of the word „podanie” (application). Check out English words „request” and „application” in the English Language Dictionary as well.

Formal letter in Polish

A letter, a story, passing the ball to another player or the distance that the ball crosses? It wasn’t difficult to guess the right meaning of the word that we will deal with today. Probably all of you were right and you know that we will talk about a letter. Do you know to whom can the application/requestrequestrequest letter be directed? On what matters? What elements should it contain?

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Exercise 2
Indicate the elements that should be included in a letter of request or application. Możliwe odpowiedzi: 1. sender details, 2. postscriptum, 3. education, 4. heading, 5. adresee, 6. your interests, 7. place and date, 8. handwritten signature, 9. polite forms

Remember that your application/request letter should be written on the size A4 paper and particular information should be placed in the same, predictable for the reader, places. For example, in the top right corner there should always be the date and in the top left corner – the sender'ssendersender's details. You should also remember about the signaturesignaturesignature. The composition of the official letter in English is slightly different – the example is given at the end.

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Posłuchaj treści podania o przyjęcie do szkoły. Podczas słuchania postaraj się wyodrębnić poszczególne elementy listu. Zamek, 15 kwietnia 2013 r. Jan Nowak ul. Mandarynkowa 5 00-345 Zamek Dyrektor Liceum nr 1 Księgogród Podanie Zwracam się z prośbą o przyjęcie mnie do 1 klasy z autorskim programem nauki filmoznawstwa. W tym roku kończę VIII klasę szkoły podstawowej nr 1 w Zamku i pragnę kontynuować naukę w Księgogrodzie. Filmem interesuję się od dziecka. Brałem udział w plenerach filmowych. Jestem laureatem ogólnopolskiego konkursu "X Muza". Mam nadzieję, że nauka w Pańskim liceum umożliwi mi rozwijanie umiejętności i zainteresowań. Z poważaniem Jan Nowak Załączniki: 1. dyplom laureata konkursu "X Muza" 2. 3 zdjęcia

To increase your chances for your request to be fulfilled, it is worth to support it with some convincing argumentsargumentarguments.

Exercise 3

Work in groups and think about the arguments that you could use while writing your request letter concerning:

  • organising a school trip to the chosen city

  • school field renovation and building an outdoor gym

  • allocating some funds for cleaning the littered piece of the forest

  • refunding the tickets cost because of a significant train delay

Who should your letter be addressedaddresseeaddressed to?

Polite forms

Letter of request and letter of application should contain the appropriate polite formspolite formpolite forms.

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Exercise 4
Choose the polite forms that can be used in a letter of request or application. Możliwe odpowiedzi: 1. Dear Madam, 2. Greetings!, 3. Hi!, 4. Sincerely, 5. To the Headmaster, 6. Hello, 7. Kind regards, 8. Bye!, 9. Dear Mrs Prime Minister, 10. Yours faithfully

Formal letter in English

How to write an official letter in English? It is very simple.

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Zapoznaj się z częściami podania w języku angielskim. 1. Date: November 17, 2012. Place the date above the sender's address. If you are writing an official letter, the date is absolutely necessary. 2. Sender's details. Paul Bryson, 15 Pilgrim Way, Theodore, VA 49385. Write the sender’s address (as well as telephone number or e-mail, if needed) on the top left hand side of the page. 3. Recipient's details. Virginia Adair, Brookstone Manor Resort and Spa, 1400 Brookstone Drive, Seaside, NC 30572. Place the recipient’s name two or three lines beneath the sender's details. Below the name, write the name of the company. One line below that, write the company’s address. 4. The salutation. Dear Ms. Adair. Give the person you're addressing a salutation. You can write "Dear Sir/Madam", or if you know the name of the person, address them directly. Include his or her title (Mr., Mrs., Ms., Miss, Dr. etc.). 5. The body. This letter will confirm our arrangements for our son's rehearsal dinner at your facilities. The Whitt-Bryson dinner will be held on the evening of Friday, July 6, 2013 in the Sunset Room. As we discussed, our florist and caterer will both be able to access the room by 3:00 to begin preparations. We will need seating arrangements for 75 people, which will be set up prior to that time. I have enclosed the initial deposit and will forward the remainder within 4 weeks of the event. We thank you for all of your help thus far in planning this important event. We look forward to continuing to work with you to make this evening a night the couple and their friends will never forget. The body of the letter should not be longer than three paragraphs. In the first paragraph, write a friendly opening and then give the reason or goal of your letter. In the second paragraph, use concrete examples to stress or underline your point. In the third paragraph, summarize your purpose in writing and suggest how you might want to proceed further. 6. Polite forms. Sincerely. Sign off your letter with the appropriate salutation, eg. "Yours sincerely," "Sincerely," or "Best,". 7. Signature. Paul Bryson. Finish your letter with your signature.
Source: Wikivisual, licencja: CC BY-NC-SA 3.0.

Now you know how to write a really good letter. Try it!

Exercise 5

Write an application letter in which you will ask to be accepted to your chosen secondary school. Don’t forget about finding and including all the necessary information (like the address of the school).

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Grafika przedstawiająca tablicę szkolną, na której znajdują się zdania do dokończenia. Finish selected sentences. 1 It was easy for me (uzupełnij). 2 It was difficult for me (uzupełnij). 3 Today I learned (uzupełnij). 4 I understood that (uzupełnij). 5 It surprised me (uzupełnij).

Keywords

letter, application, request, arguments, polite forms

Glossary

application
application
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podanie (np. o pracę)

recipient
recipient
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odbiorca, adresat

addressee
addressee
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adresat, odbiorca (listu, podania)

sender
sender
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nadawca

argument
argument
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argument, dowód

best regards
best regards
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Pozdrawiam serdecznie

polite form
polite form
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forma grzecznościowa

request
request
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podanie (z prośbą lub żądaniem)

signature
signature
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podpis

title
title
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tytuł (odbiorcy), np. Mr, Mrs, Ms.

sincerely
sincerely
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Z poważaniem