AU.63.2
Accepting documents into the archive
How to care for the documents in the archive?
Sharing the documents
A: Good morning, can I help you?
I: Good morning. I would like to access some documents in your archive.
A: I see. Do you want to browse documentsbrowse documents on siteon site, borrowborrow them or make copiesmake copies?
I: I would like to borrow them.
A: I see. Have you filled the appropriate formform?
I: Yes, here.
A: Thank you. I will see if everything is properly filled ...
I see that we have the date ... the name of the applicantthe name of the applicant ... the classification codeclassification code from the file index... but I have to ask you to complete the application.
I: I understand. I was not sure about all the elements ...
A: Please choose here the sharing methodsharing method; please also provide the purpose of the accesspurpose of the access and a brief justificationjustification.
I: Of course. I'll complete it in a minute.
A: I will also need to get permissionpermission from the head of the departmenthead of the department to borrow this batch of documents.
I: Of course. And could you please tell me about the rules of borrowing the files?
A: Yes, of course. After the loan, you are fully responsible for the status of the borrowed documentation. You cannot share the documentation with other people without our knowledge or add annotationsannotations and commentscomments to the documents. I need to carefully review thecondition of thecondition of the shared documentationdocumentation before it is made available and after it is returned from you.
I: That's understandable. In that case, thank you for the suggestion and I'm going to complete the form.
A: Please bring it to me when it is complete, I will wait.
Archive rules
Nagranie dostępne pod adresem https://zpe.gov.pl/a/D79nynC6J
Technik Archiwista
Protocol of lost or damaged documents
Picture
Game
Zasób interaktywny dostępny pod adresem https://zpe.gov.pl/a/D79nynC6J
Dictionary
Accepting documents into the archive
Film dostępny pod adresem /preview/resource/RXZVRpYgeUIso
Technik Archiwista
Film dostępny pod adresem /preview/resource/R1ACce3oJNPvP
Technik Archiwista
Film dostępny pod adresem /preview/resource/RCiqSjcURV1Fp
Technik Archiwista
Film dostępny pod adresem /preview/resource/RbFMT8Xm6MT0o
Technik Archiwista
After watching the film, decide, which of the following sentences are true, and which are false. Po obejrzeniu filmu zdecyduj, które z poniższych zdań są prawdziwe, a które fałszywe.
| Prawda | Fałsz | |
| Tomorrow the archive will be accepting new documentation. | □ | □ |
| The documentation is handed over on the basis of the alphabetical directory of the acts. | □ | □ |
| Tomorrow the archive will receive documentation in electronic form. | □ | □ |
| After receiving the documentation, the archive will register the delivery acceptance certificate in the certificate index. | □ | □ |
| First you have to give the certificate a serial number, note the acquisition date and the full name of the organizational unit handing over the documentation. | □ | □ |
| It is also important to save the number of entries in the certificate and the number of folders or volumes. | □ | □ |
| It is crucial to allocate the archive reference number in the right lower corner of each file or volume. | □ | □ |
| You need to remember that the first collection is for the second copies of the certificates, and the second collection is for the third copies. | □ | □ |
After watching the film, choose the correct adjective or adverb. Po obejrzeniu filmu, wybierz prawidłowy przymiotnik lub przysłówek.
extremal, newly, currently, electronical, general, electronic, slower, extreme, firstly, newsome, first, currented, generally, slowly, necessaringly, necessary, new, electronically, generaly, firstingly, slow, extremally, current, necessarily
It's ............................ good.
I'm ............................ getting the hang of it.
We will be accepting ............................ documentation to our archive.
We will receive documentation in non- ............................ form.
Keep in mind all the ............................ elements.
So ............................ we have to give it a serial number.
Provide an indication of the ............................ location of the stored item for each item listed.
The ............................ reference numbers of the file folders are placed on the box.
How to care for the documents in the archive?
Film dostępny pod adresem /preview/resource/Rjxc8yeTJFDYY
Technik Archiwista
After watching the voiced animation, fill in the gaps in the sentences. Use the word bank. Po obejrzeniu animacji z lektorem, uzupełnij luki w zdaniach. Skorzystaj z banku słów.
protects, maintenance, space, review, archive boxes, loss of documentation, case-based filing system, office instruction
Documents in the company archive are placed in a way that ................................................ it from being damaged, destroyed or lost.
It also allows to effectively use the ................................................ in that archive.
File folders are additionally stored in ................................................ made of massive acid free cardboard.
The documentation gathered in the company archive is periodically subjected to ................................................ , in order to dust it and to replace the used and destroyed folders or boxes with new ones.
Damaged or partially destroyed archival material is subject to ................................................ in consultation with the director of appropriate state archives.
In the case of ................................................ stored in the company archive, a break in into the storage rooms, flooding or other damage, the appropriate state archives are also notified.
To organise the documentation stored in the archives, acquired in a disordered state in the previous years, the provisions of the ................................................ are applied.
The ordering process of such documentation is agreed upon with the director of the state archives, if the documentation did not accumulate and was not created in the .................................................
After watching the voiced animation, match the following verbs with the proper second part of the phrase, so that the verb and the preposition make a correct phrasal verb. Po obejrzeniu animacji z lektorem, połącz poniższe czasowniki z resztą frazy tak, by wraz z przyimkiem stworzył prawidłowy czasownik frazowy.
upon with the director, with the director, of the office instruction, in into the archive, from damage, of cardboard, to maintenance, in the archive
| protected | |
| made | |
| subject | |
| in consultation | |
| provisions | |
| stored | |
| agreed | |
| break |
Sharing the documents
A: Good morning, can I help you?
I: Good morning. I would like to access some documents in your archive.
A: I see. Do you want to browse documentsbrowse documents on siteon site, borrowborrow them or make copiesmake copies?
I: I would like to borrow them.
A: I see. Have you filled the appropriate formform?
I: Yes, here.
A: Thank you. I will see if everything is properly filled ...
I see that we have the date ... the name of the applicantthe name of the applicant ... the classification codeclassification code from the file index... but I have to ask you to complete the application.
I: I understand. I was not sure about all the elements ...
A: Please choose here the sharing methodsharing method; please also provide the purpose of the accesspurpose of the access and a brief justificationjustification.
I: Of course. I'll complete it in a minute.
A: I will also need to get permissionpermission from the head of the departmenthead of the department to borrow this batch of documents.
I: Of course. And could you please tell me about the rules of borrowing the files?
A: Yes, of course. After the loan, you are fully responsible for the status of the borrowed documentation. You cannot share the documentation with other people without our knowledge or add annotationsannotations and commentscomments to the documents. I need to carefully review thecondition of thecondition of the shared documentationdocumentation before it is made available and after it is returned from you.
I: That's understandable. In that case, thank you for the suggestion and I'm going to complete the form.
A: Please bring it to me when it is complete, I will wait.
Archive rules
Nagranie dostępne pod adresem https://zpe.gov.pl/a/D79nynC6J
Technik Archiwista
After listening to the audio recording, decide which of the following sentences are true, and which are false. Po wysłuchaniu nagrania audio, zdecyduj, które z poniższych zdań są prawdziwe, a które fałszywe.
| Prawda | Fałsz | |
| The intern is calling an experienced employee because after having a look at the internal rules of the archive, not everything is clear to him. | □ | □ |
| The intern asks about the scope of non-service activities. | □ | □ |
| The employee reminds the intern that the archive does not carry out service activities. | □ | □ |
| The intern is surprised and learns that it is a change introduced last month. | □ | □ |
| The law enforcement and law enforcement agencies sometimes order various certified copies, copies and reproductions from the archive. | □ | □ |
| According to the rules, all documents of this type, ordered for official purposes by law enforcement agencies or the justice system, are made free of charge if they order less than 15 copies. | □ | □ |
| The intern thinks that after talking to the employee, everything is clear to him. | □ | □ |
| The employee answers that if he needs anything else, he should call the boss, as he is going on holiday tomorrow. | □ | □ |
After watching the audio record, match the following sentence. Po wysłuchaniu nagrania audio, połącz polskie terminy z ich tłumaczeniami.
wykonywać reprodukcję, system teleinformatyczny, zapisywać na nośniku, wyszukiwać materiały archiwalne, wydruk, bezpłatnie, odpis, cel urzędowy, prowadzić kwerendę, wypis
| searching for archival materials | |
| querying | |
| making reproductions | |
| printout | |
| record on a medium | |
| teleinformatic system | |
| certified copy | |
| copy | |
| official purpose | |
| free of charge |
Protocol of lost or damaged documents
Picture
Game
Zasób interaktywny dostępny pod adresem https://zpe.gov.pl/a/D79nynC6J
Zasób interaktywny dostępny pod adresem https://zpe.gov.pl/a/D79nynC6J
Zasób interaktywny dostępny pod adresem https://zpe.gov.pl/a/D79nynC6J
Dictionary
przyjmować dokumentację
data przyjęcia
przyporządkować
Adnotacje
materiały archiwalne
pudła archiwalne
sygnatura archiwalna
Wypożyczyć
włamanie
Przejrzeć dokumenty
system kancelaryjny bezdziennikowy
Wypis
Hasło klasyfikacyjne
zbiór
Uwagi
Stan dokumentacji
Odpis
uszkodzone
spis zdawczo‑odbiorczy
zniszczone
informatyczne nośniki danych
odkurzanie
skrajna sygnatura
Wykaz akt
zalanie
teczki
Wniosek
Bezpłatnie
Kierownik jednostki
wykaz]
Uzasadnienie
miejsce przechowywania
utrata dokumentacji
konserwacja
Wykonać kopie
Wykonywać reprodukcję
nazwa komórki organizacyjnej
wersja nieelektroniczna
powiadomić
liczba pozycji
instrukcja kancelaryjna
Cel urzędowy
Na miejscu
listy płac,
Zezwolenie
akta osobowe
odłożyć egzemplarz
Wydruk
Cel udostępnienia
Prowadzić kwerendę
Zapisywać na nośniku
rejestrować
wymiana
przegląd
terminarz
Wyszukiwać materiały archiwalne
liczba porządkowa
Sposób udostępniania
archiwum państwowe
skład
pomieszczenia magazynowe
dokumentacja techniczna
System teleinformatyczny
Nazwa wnioskującego
tomy