AU.64.3
Handing over of electronic documents
Archival units inventory - documentation on electronic carriers
Backup copies - directive from the archive’s director
Due to the entry into force of the new Act, I am introducing new regulations into our archive, regarding making backup copies of documentationmaking backup copies of documentation on electronic carrierselectronic carriers. The inspection and backing up of computerised data carriers is done at least once in five years. Backup copies should be stored in a way that allows finding them quickly. The backup copies can be saved on one carrier, on the condition that the datadata stored on them are protected from lossprotected from loss in case of a failure of the carrier. If making a backup copy is not possible due to the damage of the carrierdamage of the carrier, it is noted in the case files the data is connected to, stating: the date of noticing the damage of the carrier, first and last name of the person writing the annotationwriting the annotation, information that allows a clear indication of the damaged carrier. In case of inability to read the recordinability to read the record on the computerised data carried that the electronic documentation was originally saved to, it is noted in the EZD system in the metadatametadata describing the right package.
Using equipment for reading documentation on electronic data carriers
Nagranie dostępne pod adresem https://zpe.gov.pl/a/DHV0bk9GU
Technik Archiwista
Delivery acceptance
![Technik Archiwista](https://static.zpe.gov.pl/portal/f/res-minimized/RYEtWsZTSD2cZ/1/2NFgiGZjzVybOFWicJrwYzKBv66Xk8GP.jpg)
Picture
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![Technik Archiwista](https://static.zpe.gov.pl/portal/f/res-minimized/R1TTYRXSQAmUw/1/1Ze6oPPgU4rahtvuqCpg2u4ZL6HWoFV2.jpg)
![Technik Archiwista](https://static.zpe.gov.pl/portal/f/res-minimized/R1H9GmU1wQ4wP/1/qiQdu9JmKhRDQ88W58WQMLrFwKEh3gDk.jpg)
Game
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Zasób interaktywny dostępny pod adresem https://zpe.gov.pl/a/DHV0bk9GU
Dictionary
Handing over of electronic documents
![](https://static.zpe.gov.pl/portal/f/res-minimized/RUeLFlAcdRm2y/1/1WWPXe1pvkuA6rPYTcgdyUl1JvntIH2e.jpg)
Film dostępny pod adresem /preview/resource/RUeLFlAcdRm2y
Technik Archiwista
![](https://static.zpe.gov.pl/portal/f/res-minimized/R7uXHNpRpUQra/1/1NBplw6IlM5EVLmX49YarS8estxAY5I7.jpg)
Film dostępny pod adresem /preview/resource/R7uXHNpRpUQra
Technik Archiwista
![](https://static.zpe.gov.pl/portal/f/res-minimized/R1HtLc3oOosdw/1/2iiBrrl6z7b75rtr4Ms7fWN3Y3bGAlEd.jpg)
Film dostępny pod adresem /preview/resource/R1HtLc3oOosdw
Technik Archiwista
![](https://static.zpe.gov.pl/portal/f/res-minimized/R6w0VGE93pqcp/1/1iBBgGFWaK1N3zxlJEF0Avyv04Q9RN7a.jpg)
Film dostępny pod adresem /preview/resource/R6w0VGE93pqcp
Technik Archiwista
After watching the film, choose the correct answer. Po obejrzeniu filmu, wybierz prawidłową odpowiedź.
protocol, data, second, a stamp, copied, list, destroyed, a court order, electronic means, first, different means, backup copy, a money transfer, persons responsible for its transferring, folders, organised, signatures, an electronic signature, last, metadata, separate categories, a money transfer, an application, analogue means
This is the ................................................................................ time the State Archive is receiving electronic documents from this company archive.
The state archive has received ................................................................................ regarding handing over of electronic documentation.
It is necessary that the application is confirmed with .................................................................................
It is important to focus on handling electronic documents, because the materials are transferred to the state archive by .................................................................................
The archival package contains three ................................................................................ : documents, metadata, case folder.
When transferring archival materials it is important to have them: .................................................................................
Each recorded document has ................................................................................ assigned.
Please remember about making a: .................................................................................
After watching the film, choose the correct article. If no article is necessary, choose “-”. Po obejrzeniu filmu, wybierz prawidłowy rodzajnik. Jeśli żaden nie jest potrzebny, wybierz “-”.
the, a, -, the, a, -, the, -, the, a, the, -, the, a, a, an, a, the, -, -, the, -, an, -
Thank you for finding ............ time for me.
This is ............ first time we are receiving electronic documents from you.
Have we received an application regarding handing over of ............ electronic documentation?
It is all regulated by ............ law on archival resource.
Electronic documentation created on ............ mass scale in public entities needs to be organised in a certain way.
It has my signature as ............ authorised entity.
We need to focus on ............ handling electronic documents.
Please remember about making ............ backup copy.
After watching the film, match the following words with their translations. Po obejrzeniu filmu, połącz poniższe nazwy z ich tłumaczeniami.
dokumenty elektroniczne, folder sprawy, nośniki elektroniczne, gromadzenie dokumentacji, droga elektroniczna, dokumentacja archiwalna, podpis elektroniczny, paczka archiwalna
electronic documents | |
archival documents | |
gathering documentation | |
electronic carriers | |
electronic signature | |
electronic means | |
archival package | |
case folder |
Archival units inventory - documentation on electronic carriers
![](https://static.zpe.gov.pl/portal/f/res-minimized/R1ABy2GA5A4Xc/1/bC13EeL26wmtLXmP3x7CPh9i8kYsoxkP.jpg)
Film dostępny pod adresem /preview/resource/R1ABy2GA5A4Xc
Technik Archiwista
After watching the voiced animation, fill in the gaps in the sentences. Use the word bank. Po obejrzeniu animacji z lektorem, uzupełnij luki w zdaniach. Skorzystaj z banku słów.
introductions, Polish archives, search for certain data, integrated information, state archives, MSAccess IZA app, catalogues, electronic form
Basic finding aids for documentation on electronic carriers include, among others, ...............................................
The archival units inventories have an ...............................................
An electronic archival unit inventory - in Polish archiving is currently compiled using the ...............................................
Archival information system IZA is one of the biggest in the ...............................................
The IZA system contains .............................................. from databases that gather data on archival materials, files, technical, cartographic, audiovisual and electronic documentation.
Archival inventories have .............................................. that hold the information on the history of the unit creator and remaining documentation.
The elements of archival inventories have been compiled by employees of ...............................................
In order to .............................................. in the IZA system, you can, eg. check if the database has inventories from a particular archive and viewing them.
After watching the voiced animation, match the words to make names used in the material. Po obejrzeniu animacji z lektorem, połącz słowa, by powstały użyte w materiale nazwy.
archive, inventories, creator, IZA, information, form, records, aids
finding | |
archival | |
summary | |
electronic | |
archival information system | |
integrated | |
unit | |
state |
Backup copies - directive from the archive’s director
Due to the entry into force of the new Act, I am introducing new regulations into our archive, regarding making backup copies of documentationmaking backup copies of documentation on electronic carrierselectronic carriers. The inspection and backing up of computerised data carriers is done at least once in five years. Backup copies should be stored in a way that allows finding them quickly. The backup copies can be saved on one carrier, on the condition that the datadata stored on them are protected from lossprotected from loss in case of a failure of the carrier. If making a backup copy is not possible due to the damage of the carrierdamage of the carrier, it is noted in the case files the data is connected to, stating: the date of noticing the damage of the carrier, first and last name of the person writing the annotationwriting the annotation, information that allows a clear indication of the damaged carrier. In case of inability to read the recordinability to read the record on the computerised data carried that the electronic documentation was originally saved to, it is noted in the EZD system in the metadatametadata describing the right package.
Using equipment for reading documentation on electronic data carriers
Nagranie dostępne pod adresem https://zpe.gov.pl/a/DHV0bk9GU
Technik Archiwista
After listening to the audio recording, arrange the fragments of the conversation in the correct order. Po odsłuchaniu nagrania audio, uporządkuj fragmenty rozmowy w prawidłowej kolejności.
- Do you, for example, know the definition of the term electronic document?
- In our work it is necessary to know how to use, for example computer scanners.
- Of course, I know that electronic documents are a separate whole of the data collection organised in a specific structure and recorded on a computerised carrier.
- I have worked with computer scanners in a big library during digitalisation of the collections.
- Your knowledge and experience will be used in our archive to operate document readers for documents on electronic carriers.
- I have asked because you will be working with a “document” only in an electronic form.
- Of course, I worked not only with computers but with audio and video playback devices.
- Good morning. Do you have any experience in using computer equipment?
After listening to the audio recording, choose the correct verb form. Po wysłuchaniu nagrania audio, wybierz prawidłową formę czasownika.
worked, to make, be used, use, to work, be supported, making, asked, knowing, using, asking, support, asks, having, use, have, to know, know, have to, used, used, supported, was worked, make
Do you have any experience in ........................ computer equipment?
Of course, I ........................ with computers and with audio and video playback devices.
I have ........................ because you will be working with a “document” only in an electronic form.
In our work it is necessary ........................ how to use computer scanners.
Your knowledge and experience will ........................ in our archive to operate document readers for documents on electronic carriers.
We also ........................ small equipment needed for reading the documents.
I understand that I will also ........................ backup copies and compile finding aids.
In the last thing you will ........................ by our experienced employee - an archivist.
After listening to the audio recording, match Polish terms with their translations. Po wysłuchaniu nagrania audio, połącz polskie terminy z ich tłumaczeniami.
sprzęt peryferyjny, kopie bezpieczeństwa, odtwarzacz dokumentacji, oprogramowanie, komputery wysokowydajne, obsługa sprzętu komputerowego, sporządzać pomoce archiwalne, digitalizacja zbiorów, czytnik danych, urządzenia do odtwarzania dźwięku i obrazu.
using computer equipment | |
audio and video playback devices | |
digitalisation of the collections | |
document reader | |
high performance computers | |
software | |
peripherals | |
data reader | |
backup copy | |
compile finding aids |
Delivery acceptance
![Technik Archiwista](https://static.zpe.gov.pl/portal/f/res-minimized/RYEtWsZTSD2cZ/1/2NFgiGZjzVybOFWicJrwYzKBv66Xk8GP.jpg)
Picture
![Technik Archiwista](https://static.zpe.gov.pl/portal/f/res-minimized/R18GRCDESnVR6/1/2QTvNmpphdBmEiA1kQB1SdCwCQ94Fpnu.jpg)
![Technik Archiwista](https://static.zpe.gov.pl/portal/f/res-minimized/R1TTYRXSQAmUw/1/1Ze6oPPgU4rahtvuqCpg2u4ZL6HWoFV2.jpg)
![Technik Archiwista](https://static.zpe.gov.pl/portal/f/res-minimized/R1H9GmU1wQ4wP/1/qiQdu9JmKhRDQ88W58WQMLrFwKEh3gDk.jpg)
Game
![](https://static.zpe.gov.pl/portal/f/res-minimized/RlGLGrW4TyYdF/1/aR7VWvzRzsCVCoChePrb0EV8Kx1Vhywi.jpg)
Zasób interaktywny dostępny pod adresem https://zpe.gov.pl/a/DHV0bk9GU
![](https://static.zpe.gov.pl/portal/f/res-minimized/ROUwY0xr3GTEn/1/1kAk0tE8xNDN3d7pYyxATetwmYrg3u5P.jpg)
Zasób interaktywny dostępny pod adresem https://zpe.gov.pl/a/DHV0bk9GU
![](https://static.zpe.gov.pl/portal/f/res-minimized/RHl2uMk09SOyT/1/1GS0mA4ABfazuNj78DCdDAGD1icRsF1F.jpg)
Zasób interaktywny dostępny pod adresem https://zpe.gov.pl/a/DHV0bk9GU
Dictionary
archiwista
adnotacje
dokumenatcja archiwalna
system informacji archiwalnej IZA
inwentarze archiwalne
paczka archiwalna
inwentarze zespołów archiwalnych
archiwa
prace archiwizacyjne
urządzenia do odtwarzania dźwięku i obrazu
kopie bezpieczeństwa
droga elektroniczna
akta sprawy
folder sprawy
katalogi
inwentaryzowanie
sporządzać pomoce archiwalne
skanery komputerowe
informatyczne nośnik danych
uszkodzenie nośnika,
nośniki danych
zbiory danych
formaty danych
czytniki danych
baza inwentarze
bazy danych
spis zdawczo‑odbiorczy
digitalizacja zbiorów
odtwarzacze dokumentacji
dokumenty,
dokumentacja na nośnikach elektronicznych
nośniki elektroniczne
dokument elektroniczny
forma elektroniczna, postać elektroniczna
podpis elektroniczny
elementów inwentarza zespołu archiwalnego
pomoce archiwalne
przestrzeganie procedur
gromadzenie dokumentacji
przewodniki,
przekazanie dokumentacji elektronicznej
komputery wysokowydajne
skorowidze
Scalone informacje
utrata danych
sporządzanie kopii bezpieczeństwa
metadane
Odtwarzacz MP3
online
uporządkowane
sprzęt peryferyjny
odtwarzanie
zabezpieczenie
kwerendy
dokument ewidencjonowany
oprogramowanie
struktura
sumariusz
obsługa sprzętu komputerowego