Hello, In response to your e‑mail, I would like to describe the handling of archival documentsm85a43364ebdf1b13_1516022763460_0handling of archival documents. The documents are stored on shelving in files properly described and labelledm85a43364ebdf1b13_1516022843021_0described and labelled according to the archival categoriesm85a43364ebdf1b13_1516022863169_0archival categories. They should be properly recorded. According to the applicable provisions, receipt of documentsm85a43364ebdf1b13_1516022880213_0receipt of documents into the archive is done based on the delivery acceptance certificatem85a43364ebdf1b13_1516022897960_0delivery acceptance certificate. You should also have a file access indexm85a43364ebdf1b13_1516022918470_0file access index prepared, on the basis of which the documents are made available to the interested parties. In the case of losing or destroying the filesm85a43364ebdf1b13_1516022932754_0destroying the files, you need to draw up reports of absencem85a43364ebdf1b13_1516022953224_0reports of absence, losing or destroying the filem85a43364ebdf1b13_1516022972459_0losing or destroying the file. Lists of disposed documentsm85a43364ebdf1b13_1516022987831_0Lists of disposed documents are prepared based on the records for disposal. Record disposalm85a43364ebdf1b13_1516023012469_0Record disposal takes place on the basis of a permission for record disposalm85a43364ebdf1b13_1516023036576_0permission for record disposal. Every disposal needs a record disposal reportm85a43364ebdf1b13_1516023051693_0record disposal report. All information on handling the documentations are a part of the instruction on organisationm85a43364ebdf1b13_1516023066447_0instruction on organisation and the scope of the company archive operationm85a43364ebdf1b13_1516023082902_0the scope of the company archive operation. I’m here to help in the case of any questions. ES
After watching the film, fill in the gaps in the sentences. Use the word bank. Po obejrzeniu filmu, uzupełnij luki w zdaniach. Skorzystaj z banku słów.
office instruction, large-format documents, document circulation rule, company archive, shredder, iron cabinet, compact, existing rules
It is necessary to equip the ...................................................
An .................................................. for the archive records is needed.
Also, new .................................................. shelving must be bought.
The company also needs a table for working on ...................................................
The .................................................. concerning the document arrangement method and the preparation of archival inventory has been prepared.
They also need a document ...................................................
Making the records available takes place in a separate room in accordance to the ...................................................
The employee will deliver the documents today in accordance with the ...................................................
Source: Funmedia, cc0.
Exercise 2
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Technik Archiwista
Technik Archiwista
After watching the film, fill in the gaps in the sentences with proper prepositions. Use the word bank. Po obejrzeniu filmu, uzupełnij luki w zdaniach odpowiednimi przyimkami. Skorzystaj z banku słów.
for, of, with, under, of, on, in, by
The range ............ needed equipment is ready.
We need an iron cabinet ............ the archive records.
We have large-format documents ............ our archive.
We never work ............ such documents.
I need a set ............ folders to arrange the documents.
Are you sharing the archival resource ............ interested parties?
The files are shared ............ special conditions.
This document is signed ............ the unit’s director.
Source: Funmedia, cc0.
Exercise 3
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Technik Archiwista
Technik Archiwista
After watching the film, match Polish terms with their translations. Po obejrzeniu filmu, połącz polskie terminy z ich tłumaczeniami.
existing rules, document shredder, large-format documents, archival record, organisational unit, document circulation rule, iron cabinets, compact shelving, company archive, special conditions
After watching the voiced animation, choose the correct answer to make grammatically correct sentences. Po obejrzeniu animacji z lektorem, wybierz prawidłową odpowiedź, by powstały gramatycznie poprawne zdania.
hold, defines, holds, are regulate, Include several instruction, must are kept, are regulated, are obliges, is regulated, includes several instructions, regulates these rule, is obliged, has to follow, musts be kept, is a subject classification, include several instructions, have to follow, are a subject classifications, must be kept, helds, have to follows, regulates these rules, are defined, define, is a subject classifications, regulate these rules, are obliged
State authorities ............................................................ to use these standards.
Local government bodies ............................................................ these rules.
Office and archival standards ............................................................
Office instruction ............................................................
These operations ............................................................ by a separate instruction.
Uniform subject file index ............................................................ of the body’s documentation.
The index ............................................................ the body’s archival classification.
Instruction on the organisation and scope of the archive’s operation ............................................................ tasks and operation scope of the organisation.
The company records ............................................................ in this department.
Source: Funmedia, cc0.
Exercise 5
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Technik Archiwista
Technik Archiwista
After watching the voiced animation, match Polish terms with their translations. Po obejrzeniu animacji z lektorem, połącz polskie terminy z ich tłumaczeniami.
instrukcja kancelaryjna, normatywy kancelaryjne i archiwalne, lokal archiwum zakładowego, sposób przechowywania, czynności kancelaryjnych, tryb przejmowania dokumentacji,, składnica akt, zasady udostępniania akt, jednolity rzeczowy wykaz akt, kwalifikacja archiwalna
office and archiving standards
office instruction
office operations
uniform subject file index
archival classification
records department
mode of receiving files
storing method
rules of sharing files
company archive room
Source: Funmedia, cc0.
Exercise 6
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Technik Archiwista
Technik Archiwista
After watching the voiced animation, decide, which of the following statements are true, and which are false. Po obejrzeniu animacji z lektorem, zdecyduj, które z poniższych wypowiedzi są prawdziwe, a które fałszywe.
Prawda
Fałsz
State authorities and state organisational bodies are obliged to have and use office and archiving standards.
□
□
Local government bodies and local organisational bodies are not obliged to have and use office and archiving standards.
□
□
Office instruction includes uniform subject file index and instruction on the organisation and scope of the archive’s operation.
□
□
Instruction on the organisation and scope of the archive’s operation is regulated by office and archival provisions.
□
□
Office instruction is a subject classification of the body’s documentation and holds its archival classification.
□
□
Uniform subject file index regulates the rules and the mode of the office operations in the body and regulates the handling of documentation connected to those operations.
□
□
Instruction on the organisation and scope of the archive’s operation defines, among others, the organisation, tasks and operation scope of company archive/records department of the organisational body.
□
□
Instruction on the organisation and scope of the archive’s operation does not define the mode of receiving, recording, storing and sharing files.
□
□
Source: Funmedia, cc0.
m85a43364ebdf1b13_1516018478232_0
m85a43364ebdf1b13_1516018331629_0
Handling of archival documents
Hello, In response to your e‑mail, I would like to describe the handling of archival documentsm85a43364ebdf1b13_1516022763460_0handling of archival documents. The documents are stored on shelving in files properly described and labelledm85a43364ebdf1b13_1516022843021_0described and labelled according to the archival categoriesm85a43364ebdf1b13_1516022863169_0archival categories. They should be properly recorded. According to the applicable provisions, receipt of documentsm85a43364ebdf1b13_1516022880213_0receipt of documents into the archive is done based on the delivery acceptance certificatem85a43364ebdf1b13_1516022897960_0delivery acceptance certificate. You should also have a file access indexm85a43364ebdf1b13_1516022918470_0file access index prepared, on the basis of which the documents are made available to the interested parties. In the case of losing or destroying the filesm85a43364ebdf1b13_1516022932754_0destroying the files, you need to draw up reports of absencem85a43364ebdf1b13_1516022953224_0reports of absence, losing or destroying the filem85a43364ebdf1b13_1516022972459_0losing or destroying the file. Lists of disposed documentsm85a43364ebdf1b13_1516022987831_0Lists of disposed documents are prepared based on the records for disposal. Record disposalm85a43364ebdf1b13_1516023012469_0Record disposal takes place on the basis of a permission for record disposalm85a43364ebdf1b13_1516023036576_0permission for record disposal. Every disposal needs a record disposal reportm85a43364ebdf1b13_1516023051693_0record disposal report. All information on handling the documentations are a part of the instruction on organisationm85a43364ebdf1b13_1516023066447_0instruction on organisation and the scope of the company archive operationm85a43364ebdf1b13_1516023082902_0the scope of the company archive operation. I’m here to help in the case of any questions. ES
Exercise 7
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Technik Archiwista
Technik Archiwista
After reading the hypertext document, match the following terms with their translations. Po przeczytaniu dokumentu hipertekstowego, połącz poniższe terminy z ich tłumaczeniami.
opisane i oznakowane, zagubienie lub zniszczenie akt, postępowanie z dokumentacją archiwalną, protokoły braku, protokoły brakowania akt, kartoteka udostępniania akt, spis zdawczo-odbiorczy, zezwolenia na brakowanie, spisy dokumentacji wybrakowanej, kategorie archiwalne
After listening to the audio recording, match Polish terms with their translations. Po wysłuchaniu nagrania audio, połącz polskie terminy z ich tłumaczeniami.
After listening to the audio recording decide, which of the following sentences are true, and which are false. Po odsłuchaniu nagrania audio, zdecyduj, które z poniższych twierdzeń są prawdziwe, a które fałszywe.
Prawda
Fałsz
A new archive employee would like to give Mr. Smith some tips in the scope of the organisation and operation of the archive.
□
□
The new employee asks what archival furniture they should purchase to store the documents.
□
□
Mr. Smith believes, the basic equipment are tables.
□
□
Movable shelving, referred to as compact, takes too much space.
□
□
The archive furniture should be stable and nonflammable.
□
□
The archive does not have archival instruction prepared yet.
□
□
The instruction describes the filing system and the uniform subject file index.
□
□
Mr. Smith reminds the new employee that the archivists work does not include cataloguing, it only includes organisation and archiving of documents.
□
□
Source: Funmedia, cc0.
Exercise 10
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Technik Archiwista
Technik Archiwista
Choose the correct article in the following sentences, if no article is needed, choose “-”. Wybierz prawidłowy rodzajnik w poniższych zdaniach, jeśli nie potrzeba żadnego rodzajnika, wybierz “-”.
the, -, an, an, the, an, the, the, -, -, -, the, -, an, the, -, the, the, -, an, an, an, an, -
I am calling from ............ archive of the “Kontrans” company.
I am ............ archive employee.
You can give me some tips in the scope of the organisation and operation of ............ archive.
The best are the movable ones, referred to as ............ compact, they take less space.
Do you have ............ office instruction prepared?
Then your ............ archive is well-prepared.
............ archivists work includes also cataloguing, organisation and archiving of documents.
The archive needs to be equipped in ............ fire extinguishing equipment.
